Exams Assistant (Maternity Cover)
Salary: Up to £23,884.02 per annum, depending on experience (pay award pending)
Hours: 37 per week
Working Weeks: 52 per year
Contract Type: Fixed-term - until 31 December 2025
Site: Lancashire Adult Learning
Closing Date: 7 January 2025
Interview Date: 20 January 2025
Would you like to be part of a team that aims to create the extraordinary?
Our Organisation
This role is advertised by NCC Professional Services. Part of Nelson and Colne College Group, NCC Professional Services provides expert business support services to the wider College Group. The College Group is the only Further Education college in Lancashire to be graded as 'Outstanding' under the new Ofsted inspection framework.
The Exciting Role
A new and exciting opportunity has become available to join our dynamic and friendly Exams and Registry Team. We are looking to recruit a highly motivated and dedicated Exams Assistant to be a part of our growing team. This is a full-time role, covering maternity leave for a 12-month period. The successful candidate will be primarily based at our Lancashire Adult Learning campus but may be required to travel across sites.
What You Will Be Doing:
1. Processing exam entries for a full range of qualifications delivered within the organisation, being aware of the requirements of individual awarding bodies and liaising with tutors to resolve any queries arising.
2. Assisting in the timely processing of registration and certificate claim forms in order that deadlines are met, timely apprentices are finalised and all results are processed onto the ILR to maximise achievement and funding.
3. Ensuring that functional skills tests delivered across the organisation are processed in a timely way; receiving and checking entries from tutors; processing with the appropriate awarding body; liaising with tutors to resolve any queries.
4. Ordering online tests via the portal; ordering paper-based tests and overseeing their distribution and receipt once the tests have taken place.
5. Acting as a point of contact with academic staff to aid the resolution of examination queries.
6. Receiving certificates from awarding bodies and processing receipts onto EBS; notifying students and keeping processes under constant review with the aim of eliminating paper communications.
7. Making sure certificates are stored correctly in the appointed locations for students to collect in person, and dealing with any queries which arise.
8. Adhering to all Awarding Body and external organisation regulations and deadlines.
9. Supporting the Exams Team Leader with the various exam activities throughout the year with regards to preparing of exam papers and invigilation.
What We Are Looking For:
1. 4 GCSEs or equivalent including Maths and English at Grade C/4 or above or equivalent experience and knowledge.
2. Experience of working on and inputting data on a computerised information system.
3. Good working knowledge and practical experience of using Excel (desirable).
4. Experience of MIS and Registry procedures (desirable).
5. Experience of the EBS student records systems (desirable).
6. Experience of working in an exams office (desirable).
*Please note we only accept applications submitted via our website*
All of our posts are subject to an enhanced DBS check due to working with vulnerable adults and children. Should you wish to discuss this further, please get in touch with the HR team.
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