Provide support and guidance to onsite Senior Management Team (SMT) and Managers on the interpretation and implementation of Priory’s HR policies and procedures ensuring consistent employment practice at site. Act as first point of contact for employee queries at site. Managing workflow to ensure all HR administration processes are delivered accurately and on time.
Responsibilities
1. Recruitment
Work closely with Senior Management team and Heads of Departments to help define and develop avenues and methods of attracting new candidates of the highest quality to the site.
Work closely with the Central Talent Acquisition team to agree recruitment methods.
Ensure that recruitment process is adhered to and candidates are screened by the appropriate managers in a timely manner.
2. Onboarding
Working in conjunction with Central Onboarding team to ensure offered candidates are processed and onboarded in a timely and effective manner.
Liaise with candidates throughout Onboarding process ensuring all relevant documentation required is obtained in a timely manner.
3. Compliance & Mandatory Training
Ensure that DBS & Professional accreditation renewals are monitored and undertaken during employee life cycle.
Ensure all permanent, fixed term and bank staff are up to date with mandatory training. Hitting required target for site.
Arrange and book training as and when required.
Liaise with Central Learning & Development team & external providers (where appropriate) to offer required courses to employees.
4. Engagement & Retention
Support and drive completion of the Colleague Engagement surveys at site to increase response rates and employee engagement.
Work closely with site SMT and Managers to progress site action plans.
Work alongside Hospital Director to ensure regular YSF meetings are held and representation is at local and regional meetings.
Ensure exit interviews are carried out with all leavers from site before their leave date.
Highlight any themes or concerns arising from Exit Interviews.
5. Absence Management & Employee Relations
Ensure absence management policy and procedures are being adhered to at site for both ad hoc, short-term & long-term absence.
Identify, understand and address high levels of absence with managers.
Ensure return to work interviews are carried out following any absence for all employees.
Liaise with Regional HR team for guidance and support in relation to absences where required.
Work with managers to ensure appropriate Occupational Health referrals are made when required.
Provide advice as per company policy and procedures, liaising with Regional HR Team for support and guidance as required.
Any other ad hoc task as and when required.
6. Documentation & General Duties
Management of onsite Resourcing & HR team.
Ensure that all relevant documentation related to employees is recorded, maintained and stored.
Create and maintain employee personnel files at site.
Support with the administration and coordination of investigations, grievances and other HR processes under the advice of Regional HR.
Minute take in meetings where appropriate.
Provide cover for Payroll as and when required.
You will be expected to provide cover and support to the wider team and site as and when needed.
Knowledge / Education / Skills
The post-holder will have strong communication skills, relationship building skills and excellent attention to detail. Working towards CIPD would be ideal but not essential.
Experience
Previous experience in coordinating HR activities within a corporate environment. Ideally within Healthcare sector but not essential.
Communication
The post-holder requires a developed and well-practiced range of communication skills as they will frequently need to address emotive and sensitive situations involving staff and managers from all levels at site. Effective interviewing, negotiation, report writing, presentation and counselling skills are key to the successful performance of the role.
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