A fantastic opportunity for an experienced Private PA/EA to support a busy household with five young children.
Monday - Friday from 9am - 6m with flexibility
This role requires someone highly organised, proactive, and able to thrive in a fast-moving environment. You’ll be working closely with the mum, ensuring both personal and family-related matters run smoothly. The ideal candidate will be flexible, organised, an excellent communicator, comfortable liaising with household staff, schools, and service providers.
Key Responsibilities:
* Diary & Schedule Management: Manage a complex and busy schedule, including the principal's diary and children's schedules.
* School & Nursery Liaison: Communicate with schools and nursery regarding important events, absenteeism, and other key information.
* Travel Arrangements: Organise domestic and international travel, including flights, hotels, visas, and itineraries.
* Household & Property Management: Work closely with the house manager and liaise with contractors to ensure smooth household operations.
* Event & Hospitality Planning: Book restaurants, theatre shows, and social events as required.
* General Administration: Handle household administration, including managing mail, email, bills, insurance renewals, and invoices.
* Educational Support: Liaise with tutors and music tutors to coordinate schedules and progress.
* Staff Communication: Maintain excellent communication with the housekeeper, chef and driver to ensure seamless daily operations.
* Medical & Wellness Management: Book medical appointments and manage healthcare schedules.
* Gift & Lifestyle Management: Source and purchase gifts for birthdays and special occasions.
* Membership & Subscription Management: Maintain and manage personal and household memberships and subscriptions.
* Personal Shopping: Handle shopping needs for the principals, children and household.
Key Requirements:
* Proven experience in a similar Private PA/EA role supporting a busy family and working with young children.
* A discreet, trustworthy, and professional individual who maintains confidentiality at all times
* Excellent organisational and multitasking skills with a keen eye for detail.
* Highly proficient with modern technology with strong skills in Microsoft Office and other essential administrative software.
* Strong communication skills, both written and verbal.
* Ability to work independently and anticipate needs without constant supervision.
* High level of flexibility and adaptability.
* A team player who can collaborate with household staff and external service providers.
* Child-friendly, able to work within a busy family setting and step in to help with childcare if needed.
* Adaptable and quick-thinking, capable of handling last-minute changes.
* Knowledge of London’s top restaurants, venues, and international travel requirements is a plus.
* Always responsive and available to handle urgent requests.
* Right to work in the UK and valid passport (no need for travel)
* Up to date DBS.
* Confident driver.