Artelia UK
Project, Programme, Cost and Asset Management are our specialisms, delivered by enthusiastic people with a passion for the property and construction industry. We are UK-based but part of a global group, we are excited about shaping the future of the built environment with you. Our five core values are centred around Excellence, Simplicity, Sharing, Independence and Passion.
Bid Coordinator Role:
We are looking for a bright and enthusiastic individual to join our dynamic Bid Central Team.
The successful candidate will ultimately be responsible for providing support and creative input relating to tenders, within agreed targets and timescales, to a high-quality standard.
You will have flair, you will take pride in what you do and you must be able to hit the ground running, whilst having fun!
We offer hybrid working with 3 days spent in our London office.
Primary Responsibility:
The successful candidate will provide a wide range of support to the team which includes: reviewing the daily tender alert notifications and managing distribution of relevant bids to the correct members of staff for bid decision; completing SQs, RFIs and other requests, while contributing to ITT responses and other submissions. A further important role will be to maintain the bid library and information systems on SharePoint while delivering ad-hoc marketing support.
We are looking for someone with the following:
At least 3 years experience as a Bid Coordinator preferably within the Construction Industry
Strong organisational and project management skills
Strong communication skills ability to engage with colleagues and senior staff
Understands the importance of design and adherence to branding guidelines
Good attention to detail, ensuring all tasks are completed within pre-agreed deadlines
Ability to respond flexibly to short notice tasks
Excellent organisation skills and ability to prioritise
Experience of fast pace, high volume/production activity where accuracy and quality are critical
Good eye for design - preference
Ability to use wide variety of design and basic IT packages
Key responsibilities:
Empowered to follow bid standards and guidelines
Contributes to the total effectiveness of the business, communicating openly, solving problems proactively, offering creative ideas and working as a positive and engaged team member
Considers external communications within the larger context of the brand at all times and ensures that all messages are constantly reinforcing larger strategic objectives
Serves as ambassador for best practice bid management, giving advice to colleagues and policing document quality
Bid Preparation responsibilities:
Submit Expressions of Interest
Complete and submit SQs and RFIs
Developing bid plan with Bid Manager/Project Director
Sourcing bid information and text from previous submissions and bid library (bid advisor)
Reviewing client bid submission instructions, ensuring that the work undertaken by the bid team complies with client guidelines
Amending and updating ITT response documents as directed by the bid manager or Project Director
Designing, formatting and production of all bid submissions in line with company style and brand guidelines
Arranging the delivery of bid documents to potential clients
Supporting the team with ad-hoc requests
Ensuring the company bid process is adhered to in all activities undertaken
Monitoring assessment and updating of bid plans to ensure that key milestones and deadlines are met
Attending bid launch meetings, ensuring details of all actions are recorded and distributed
Researching key information related to the bid as directed by the Bid Manager
Devising and producing graphics and templates for use with each bid
Setting up and coordinating diaries on behalf of the Bid Team
Producing meeting requests and agendas throughout the bid lifecycle
Building and maintaining distribution lists for bids
Setting up and administering the electronic bid folder, supporting with version control on SharePoint
Managing all components of the bid library, providing regular updates to the Bid Manager
Updated Bid tracker with current bids win/lost status
Updating a list of our current frameworks
Our Offer:
In exchange, we are offering a competitive salary and an extensive benefits package including 5% pension, Life Insurance, full private Medical Insurance and a Medical Cash Plan (including optical and dental cover), cycle to work scheme, membership to My Artelia Benefits offering shopping discounts, savings on cinema tickets, hotel bookings and insurances. You will receive 25 days holiday plus bank holiday and 2 days charity leave each year. We are passionate about developing our staff and provide extensive training and development opportunities. We also have a number of fun social events throughout the year so you will quickly feel like part of the team!
If you want to know more about what its like to work for Artelia UK, head over to our Artelia UK LinkedIn Page.
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