Cross Office Support Role - (Secretarial/Office Administration/Reception)£25K, Open to negotiation DOEStafford, Occasional request to cover reception in Rugeley office.Monday - Friday, 9am - 5pmMain Tasks/ Responsibilities:
* Reception Duties: Cover reception, process calls, log messages, and handle visitors, especially new clients.
* Client Service: Be considerate towards client needs, providing timely and professional service.
* Post and Email Management: Monitor incoming post, list and receipt cash, and distribute general emails.
* Administrative Support: Undertake clerical duties, maintain reception area tidiness, and provide cover for Rugeley reception.
* Document Preparation: Prepare accurate correspondence and documents swiftly using audiotyping and word processing.
* Filing and Mail: Administer daily filing, manage client files, and prepare mail for dispatch.
* Meeting and Diary Management: Arrange meetings, maintain diaries, and prepare meeting rooms.
* Training and Development: Undertake training, promote self-development, and guide junior staff.
* Confidentiality and Efficiency: Maintain confidentiality, seek economies with office supplies, and adapt to changes in working practices.
* IT and Accounts Knowledge: Understand the firm's IT systems, request training if needed, and follow accounts procedures.
Skills / Attributes