Title: Band 3 Team/Personal Secretary
Location: Ballymoney
Duration: Temporary, 2 months initially with possible extension. Full time, 37.5 hours per week. Mon-Fri 9am-5pm.
Salary: £11.67 per hour.
On behalf of our client, we are seeking a Band 3 Team/Personal Secretary who will be responsible for providing secretarial support to senior members of staff, as well as assisting in the support of their professional team and assisting with the day to day management of the office to ensure a smooth running, high quality service.
Core Responsibilities include:
* Provide secretarial services to senior members of staff and the professional team, including organising/servicing meetings, maintaining diary/schedulers to arrange appointments and meetings.
* Type reports, memos, letters, forms etc., as required from manuscript, audio and notes using a word processing system or through digital dictation.
* Arrange and provide administrative support at meetings including minute taking and issuing of relevant documentation (at base or other locations as required).
* Open, sort and distribute all mail to the department.
* Take appropriate action in relation to mail, telephone and other enquiries ensuring effective messaging and ‘bring forward’ systems are in place and necessary follow-up action is taken as well as appropriate reception duties.
* Communication by telephone, written correspondence and possible face to face contact with clients, families o...