Responsibilities / Tasks
Sales Invoice Processing:
1. Generate and process sales invoices accurately and timely.
2. Address any discrepancies and follow up on outstanding invoices.
Timesheet Analysis & Reporting:
3. Collect and analyse employee timesheets.
4. Prepare detailed reports on hours worked and project allocations.
Stock Control & Liaising with VDS (Venture Diary Services) Stores:
5. Monitor and manage inventory levels.
6. Coordinate with VDS stores to ensure timely replenishment of stock.
SWDS (Southwest Diary Services) Fleet Management:
7. Oversee the maintenance and scheduling of the company fleet.
8. Ensure all vehicles are compliant with safety and regulatory standards.
General Office Duties:
9. Perform a variety of administrative tasks including ordering stationery, managing office supplies, and ensuring the office is well-organised.
10. Act as the front-of-house contact for visitors and employees, providing a welcoming and professional environment.
Breakdown Coordinator:
11. Manage and coordinate breakdowns, ensuring contract engineers are dispatched promptly to attend to customer needs.
12. Maintain accurate records of breakdown incidents and resolutions.
Ad-hoc:
13. Provide support to Senior Management Accountant to help cover for absences in the team.
Office hours – 5 days a week on site
Monday to Thursday – 8:15am – 17:00
Friday – 8:15am – 16:00
Your Profile / Qualifications
14. Computer literacy – Proficient in MS Word and Excel is essential.
15. Sage 50 experience is preferred for processing invoices and managing accounts.
16. Experience in a similar administrative role is essential
17. Excellent written and verbal communication skills
18. Ability to liaise effectively with customers, suppliers, and internal staff.
19. Strong self-motivation and the ability to work with minimal supervision.
20. Effective time management skills