Job summary
The Greater Manchester Cancer Alliance is looking for an enthusiastic and committed Project Support Officer to work on an exciting agenda.
Greater Manchester Cancer Alliance wants more people than ever to reduce their risk of developing those diagnosed,we want to improve survival outcomes and experiencesthrough earlier diagnosis, better treatment and supporting people to live well with and beyond cancer.
Our Alliance brings together clinical and managerial leaders from health and social care organisations across the region, alongside patient representatives and other partners, including VCSFE (voluntary, community, faith and social enterprise) also collaborate with the thriving research bodies in Greater Manchester. By bringing together world-class researchers, clinicians and operational delivery, we have a unique opportunity to improve the lives of people affected by cancer.
We are looking to recruit a Project Support Officer to support the work of our Patient and Public Involvement and Engagement Team.
This is an exciting time for applicants with significant experience in a similar administrative or project support officer role to join our team.
The post is full-time although flexible working will be considered. The contract will be until 31st March 2026. Secondment requests will be considered.
Main duties of the job
The Project Support Officer will provide comprehensive administrative and project support for several projects, which will include preparing and administrating meetings, producing and maintaining communications including updating the website/social media, accurate record keeping, progress updates, and organising education/engagement events.
You must be proficient with MS Word, Outlook, Power Point and Excel and have excellent multitasking and prioritising skills. In addition, you must have good attention to detail and work with regard to the need for diplomacy and confidentiality.
We are looking for a motivated and passionate individual to join the team at the Greater Manchester Cancer Alliance, hosted by, and based at The Christie NHS Foundation Trust but working on behalf of all Greater Manchester stakeholders in this programme.
It is important that when required, the post holder is able to travel across Greater Manchester.
About us
The Christie is one of Europe's leading cancer centres, treating over 60,000 patients a year. We are based in Manchester and serve a population of million across Greater Manchester & Cheshire, but as a national specialist around 15% patients are referred to us from other parts of the country. We provide radiotherapy through one of the largest radiotherapy departments in the world; chemotherapy on site and through 14 other hospitals; highly specialist surgery for complex and rare cancer; and a wide range of support and diagnostic services. We are also an international leader in research, with world first breakthroughs for over 100 years. We run one of the largest early clinical trial units in Europe with over 300 trials every year. Cancer research in Manchester, most of which is undertaken on the Christie site, has been officially ranked the best in the UK.
Job description
Job responsibilities
Supporting the production of programme documentation, including regular programme update reports for key internal and external stakeholders, summary action logs, minute taking, collating supporting information for reports
Leading discrete pieces of work to support the wider programme, for example, supporting delivery of education for volunteers, event organisation and data collation such as surveys
Maintaining and monitoring key databases linked to the PPIE programme, such as our Patient and Carer Representative database and Pathway and Programme Board tracker, escalating any risks where appropriate.
Applying project management principles to a number of delegated deliverables to ensure they are delivered on time and within budget
Supporting the review of work programmes to ensure they are updated with milestones, timeframes and outcomes
Escalating risks as appropriate to the managers in the team
Producing and maintaining documentation which must be precise, accurate and produced in a timely manner and distributed to all relevant parties
Providing feedback to stakeholders, undertaking tasks to resolve issues where appropriate and follows up outstanding issues to ensure speedy resolution
Supporting engagement with external stakeholders including patient and carer representatives and the voluntary, community, faith and social enterprise sectors, including developing suitable communications and supporting with the facilitation of events
Ensuring standard administrative approaches are maintained
Asking good questions, analysing data, problem solving and developing solutions in partnership with managers and stakeholders
COMMUNICATION AND SUPPORT
Produce and maintain communication channels including a newsletter and social media
Manage the teams shared email inbox, and triage communications on behalf of the wider team
Support the team with communications and engagement for the internal team, patient and carer representatives and other external stakeholders
Support the team with wider administrative tasks such as organising meetings, dissemination of information, collation of feedback
Influence and align others towards a common purpose to empower and inspire people to achieve programme success
Identify opportunities for engagement and participation in the work programmes across Greater Manchester
Represent the team at meetings to update on the progress of programmes of work or on its deliverables as appropriate
Establish and develop effective working relationships with all stakeholders
Support the managers to raise the profile of the work programme, using all platforms including social media platforms, for example, working with colleagues from the Communications team where appropriate
Review and update the Greater Manchester Cancer Alliance website with relevant documentation and information linked to the programme
LEADERSHIP AND EXPERTISE
Represent Greater Manchester Cancer Alliance in a professional and positive manner
Contribute to the team by developing and sharing knowledge, experience, skills and best practice
Follow prescribed Greater Manchester Cancer Alliance policies and procedures in all relevant aspects of management
Work in partnership with other members of the Greater Manchester Cancer Alliance team to support the overall vision and objectives of our work, particularly in relation to using patient, public and carer voices to improve outcomes and experience
Keep outcomes that matter to patients at the heart of the programme and its objectives
Ensure that projects are delivered within the available resources and agreed timescales, providing regular reports and raising significant problems/issues in a timely manner
Exert influence upon key stakeholders to ensure that the teams goals and objectives remain a priority in their own work programmes
SET-UP AND ORGANISATION
Support the administration of any programmes of work where patient and carer voices are embedded.
Support the team with the preparation of agendas, papers and minutes for meetings (including board meetings) and relevant task and finish groups, follow up agreed actions with responsible group members, informing the team if there is a lack of progress
Build relationships with the Greater Manchester Cancer Alliance Team and colleagues across the Greater Manchester and East/Mid Cheshire region
Support the team to provide accurate reporting on progress within the programmes of work
Support the team, working alongside the User Involvement Manager and the PPIE Manager, to facilitate public and patient involvement and engagement in all programmes of work and demonstrate how their input has been used to benefit the programme and its outcomes.
PLANNING AND REPORTING
Work with the team to plan short and long term deliverables, regularly monitoring and adjusting plans as required
Support the team to determine overall project durations, when activities and events are planned including their dependencies taking into account requirements and availability of resources
Develop and manage work plans with clear objectives and outcomes as identified by the team
Plan key meetings and events in line with the objectives of the team and considering the needs of those attending, such as patient and carer representatives, community groups and others
Person Specification
Qualifications
Essential
1. First degree or relevant professional qualification or equivalent experience
2. Intermediate knowledge of IT systems and software programmes such as ESR, MS Project, Excel, PowerPoint, Access, Word and Outlook.
Experience
Essential
3. Previous experience of administrative project support and performance
4. Experience and knowledge of project management
5. Experience of working in a change environment
6. Experience of working effectively with stakeholders and partners
7. Effective team working
8. Experience of managing multiple priorities and meeting deadlines
9. Managed and reported on risks and issues
Desirable
10. Experience of working in the NHS, Local Authority, voluntary or private sector at a senior level
11. Experience of working with patients or the public on projects
Skills
Essential
12. Competent in Microsoft Word, Excel, PowerPoint software to a high standard
13. Can communicate effectively with excellent writing, data entry and presentation skills: capable of constructing and delivering clear information to all stakeholders
14. Can create and deliver presentations to a broad range of different stakeholders
15. Can influence others to develop a shared vision and own project objectives
16. Can challenge other team members and senior colleagues when necessary
17. Can analyse complex information from a wide range of sources where material may be conflicting
18. Can use experience to make inferences and act where information is incomplete
19. Can develop plans for the short and long term for services that extend across multiple organisations and adjust them as required
20. Can monitor progress against plans, escalating risks and issues as appropriate
21. Experience of coordinating the development of plans from a variety of sources and contributors
22. Resourceful, enthusiastic and can provide excellent administrative support to the team
23. Can manage own workload
24. Can work flexibly with changing priorities, respond to sudden unexpected demands and cope with uncertainty
25. Can make informed decisions in the absence of complete information
26. Can work to demanding and changing timescales
27. Ability to work under pressure in a busy working environment and able to multi-task
Knowledge
Essential
28. Knowledge of a project planning, implementation and management gained through experience using formal project planning tools and recognised project management methodology
Desirable
29. An understanding of cancer services in Greater Manchester
30. An understanding of primary care service commissioning and / or delivery
Values
Essential
31. Committed to quality in all that they do
32. Values diversity and inclusion and promotes equality of opportunity
33. Committed to working to support Programme Leads/Project Managers to deliver better outcomes for patients
34. Operates with integrity and openness
35. Brings enthusiasm and commitment to the team and capable of generating enthusiasm in others
36. Committed to patient and public involvement and engagement in the development of health services
37. Committed to personal development and supporting others to do the same
38. Challenges received wisdom and acceptance of the status quo
39. Putting the needs of our patient population first
40. Ability to demonstrate the organisational values and behaviours
Other
Essential
41. Ability to travel across Greater Manchester as required