Location: Waltham Abbey (Head Office)
Sector: Construction
Hours: Monday - Friday (09:30 - 18:00) - office based
Dates Required: 07/10/24 - 14/11/24 (approx)
Hill Group are looking for a Secretary on a 12-month, maternity cover FTC, based in our Head Office in Waltham Abbey, Essex.
You will be working as part of a team providing providing professional secretarial support for Head Office and relevant Site based staff.
Role Scope:
* Work alongside a team of 6 Secretaries
* Provide a first-class front of house service to visitors & staff
* Greet visitors in a professional polite manner and ensure they sign in
* Answer switchboard efficiently and redirect calls (approx. 50 calls a day)
* Maintain a professional front of house image and well presented
* Provide visitors and board meetings with refreshments
* Receive deliveries & inform recipient
* Book meeting rooms & manage diaries
* Book couriers
* Process incoming post
* Typing
* Data entry
* Printing, photocopying, letter folding & binding
* Prepare outgoing post
* Responsible for recording, tracking and preparing Contracts, Subcontract Orders, Warranties & Appointments
* Undertake other ad hoc duties as and when required
Qualities:
* Accuracy
* Excellent verbal and written communication skills
* Helpful & reliable
* Professional personal presentation
* Polite demeanour & telephone voice
* Work well under pressure
* Resourceful & proactive
Skills, Experience and Attributes:
* Previous experience working in Administration
* Customer service skills
* Attention to detail & accuracy
* Assertive
* Ability to work well in a team
* Active listening & record keeping skills
* Time management and organisational skills
* Multitasking