1. Immediate start
2. Working in a well-established company
About Our Client
A multinational oil and gas company headquartered in sunbury on thames.
Job Description
3. General office administration:
4. Travel / visit logistic arrangement:
5. Guide / advise on visa process and obtain invitation and business letters when requested - TSI team and other colleagues visiting India in a TSI capacity
6. Prepare travel itineraries, agendas, booking of hotel, flight, transportation and visa applications for 3 leaders
7. Coordinate visit schedules for key visitors, including booking of transportation, in UK, Houston and India
8. Complex diary management across multiple time zones (3 leaders)
9. First point of contact to internal and external stakeholders, must be able to represent the team appropriately, assisting visitors with travel arrangements, accommodation, office requirements etc.
10. Internal Communications:
11. Owner of the bpTSI Teams site - accountable for maintaining up-to-date content and membership
12. Event / meeting coordination:
13. Setting up and managing a range of conference meetings and workshops
14. Facilitating recurring meetings - manage dial-in details, meeting room bookings, deck projection, recording of meeting where required
15. Organising events / meetings hosted in person and via Teams and arranging relevant facilities and logistics including catering, stationery,
16. Arranging of Team builds, offsite events, evening meals etc
17. Manage new joiners process - account creation and site pass creation (where applicable) induct and show new hires / contractor staff around Sunbury campus
18. Knowledge of site and procedures
19. Document and follow up on actions and decisions from meetings
20. Manage exit process - returning laptops and badges, suspending account, removal from Teams channels
21. Partner with the other members of the admin community to provide cross team support when needed
22. Logging IT requests - such as hardware issues or facilities requirements and order IT accessories where requested
23. Manage office space for the team including availability of desks for visitors liaising with Workplace team when needed
24. Sourcing and booking meeting rooms, in Sunbury and other locations such as North Sea, Houston and Central London
25. Other ad hoc administrative duties i.e. ordering stationery etc
26. PO creation and management for programme activities and ordering hardware
27. Printing/Materials organisation for workshops/ key meetings
28. Supporting with MS planner activities
The Successful Applicant
Looking for someone who is experienced within
29. Office management
30. Office coordination
31. Experienced with admin duties
32. Technical knowledge
What's on Offer
33. Hybrid working model