Ashton Recruitment require a Senior Administrative Assistant with PA Duties for our client based in Lisburn.
Position: Senior Administrative Assistant with PA Duties (Part-Time)
Location: Lisburn
Duration: Temporary
Rate of Pay: £14.14 per hour
Hours of Work: 22.5 hours per week
Duties will include (but not be limited to):
* Compile and collate reports for submission to Committee, Council meetings and working groups, and subsequent action lists. Liaise with relevant Members' Services staff in relation to the collation of agenda items for meetings to ensure the timely preparation of reports and assist, if required, in the administration and support of Council meetings and committee meetings. Undertake research for and on behalf of the Director and provide background papers and reports as and when required.
* Arranging meetings with Council Officers and Members, representatives of government departments and agencies, etc. on behalf of Director and make any necessary bookings for engagements and events as required.
* Receiving and redirecting mail to appropriate Officers for reporting to Committees or progressing.
* Ensuring an effective communication system with Members/Officers of Council, external organisations and members of the public.
* Deputise for the PA to Director to arrange and attend directorate meetings as required including preparing and issuing agendas, briefing and background papers, taking minutes and coordinating actions arising and ensure that actions are dealt with in accordance with the required timescales.
* Deputise for the PA to Director to prepare meeting packs for the Director in relation to meetings he/she will attend and provide the Director with all papers required for each day.
Essential Criteria:
Applicants must, as at the closing date for receipt of applications,
1. Five GCSE passes at grade A-C, NVQ level 2 or equivalent.
2. A minimum of three years' employment experience in all of the following areas:
a. Personal Assistant experience to a Chief Executive/Director or Senior Manager.
b. Minute taking
c. Operating appropriate office administration systems - manual and electronic
Where applicants do not hold the qualifications as outlined in 1 above, they must demonstrate a minimum of five years' experience in 2 above.
3. Competent in the use of Word, Excel, Lotus Notes/Outlook.
Ashton Recruitment is acting as a Recruitment Business