Secretary
Otley
£25,500
Fantastic opportunity for an experienced Secretary to work for a prestigious property agent in Otley.
You will be responsible for providing assistance to the survey team to ensure property reports are compiled in a timely manner by, accurately typing survey reports, scheduling appointments on behalf of our surveyor, gathering information on the property and logging accurate information onto our property management system called Reapit.
You will provide vital finance admin support ensuring invoices are drafted and sent to the clients on time. You will also provide vital administrative support to the complaints handling function, ensuring all complaints received are recorded and processed in line with Company policy and as overseen by Senior Management Team.
Key responsibilities:
* Accurate typing and interpretation of written notes and audio recordings relating to Survey reports (at least 90% of your role will be audio typing)
* Create appointments for our Surveyor.
* Assist drafting reports by gathering information on the property, completing comparable from electronic record.
* Scan survey reports and upload onto Reapit or Quest.
* Drafting of invoices using 'Quest'.
* Send out terms and conditions to clients and ensure signed copies are received and logged prior to instructing surveyor.
* Send reports to client by post or email in a timely manner.
* Collect post from sorting offic...