Job Advertisement: Project Administrator
Salary: £24,500 per annum
Location: Stourbridge, West Midlands, DY8 4YW
Grelson Limited T/A Marlowe are looking for a highly motivated and organised Project Administrator to join their dynamic team. If you are detail-oriented, proactive, and capable of supporting project managers in delivering high-quality service, they would love to hear from you!
Hours of Work:
Minimum 37.5 hours per week, Monday to Friday
Working hours: 8:30 AM to 4:30 PM
30-minute unpaid lunch break
The role requires flexibility to meet the company's needs
Holiday Entitlement:
* Paid holiday entitlement of 28 days (including Bank Holidays), pro rata
* Holidays are calculated based on the period from 1st January to 31st December
* Holidays during the Christmas-New Year shutdown must be retained
* Holiday pay is calculated at your hourly rate
Key Responsibilities:
* Liaise with and support Project Managers to ensure seamless project execution
* Process site surveys and communicate them to relevant tradespeople
* Procure materials and services in line with project budgets and company policies
* Ensure timely procurement and availability of materials and services
* Administer the buying process, including purchase orders and system updates
* Use office software (email, spreadsheets, databases) and manage file systems
* Answer phones, respond to emails, and address customer/supplier issues promptly
* Update the Marlowe database system with accurate communication logs
* Produce client reports and maintain Marlowe Sage job costing
* Update client web portals and send start date letters/e-mails to policyholders
* Develop strong relationships with subcontractors and handle queries from tradespeople
* Produce letters and documents as required
* Maintain and update the company’s filing systems and archive records
* Provide cover for colleagues during holidays and sickness
* Undertake general office duties (e.g., stationary ordering)
* Actively follow up on outstanding revisions and final accounts
* Comply with the company’s Health and Safety Policy and Safe Systems of Work
* Undertake any necessary training to improve performance or develop your role
Requirements:
* Strong organisational skills with the ability to manage multiple tasks
* Proficiency in Microsoft Office, email, spreadsheets, and databases
* Excellent communication skills, both written and verbal
* Ability to work independently and as part of a team
* A proactive approach to problem-solving and customer service
* Attention to detail and ability to maintain accurate records
* Previous experience in a project administration or similar role is advantageous
Benefits:
Competitive salary of £24,500 per annum
Paid holiday entitlement of 28 days, including Bank Holidays
Training and development opportunities
To Apply: Please send your CV and a covering letter detailing your experience and why you are suitable for the role. We look forward to hearing from you