Job Summary
Job Description
What is the opportunity?
An exciting opportunity to join the global investment banking team as an Executive Administration Assistant on a 6-month fixed term contract. You will be required to provide highly professional, effective and efficient secretarial services to various teams within Global Investment Banking including the group heads and Vice Chairs.
What will you do?
* Busy and complex diary management, anticipating the requirements and priorities of all team members. Effectively managing competing priorities using initiative to resolve sudden changes to itineraries with minimal supervision.
* Arrange meetings with senior client executives via their assistants, requiring confidentiality and an ability to develop relationships with the relevant assistants.
* Co-ordinate diaries for meetings, corporate hospitality, conference calls and lunch and dinner reservations. Ensuring internal meeting room and refreshment bookings are made.
* Arrange domestic and international travel (including visa requests), accommodation, maintaining itineraries and compiling expense claims on return; respond to the need to change travel arrangements at short notice.
* Handle expenses using Concur system.
* Establish professional and effective communication at all levels
* Handle sensitive and confidential material.
What do you need to succeed?
Must have
* Experienced EA with an ability to work independently
* Strong organisation skills at all levels involving a high level of attention to detail across all tasks
* Advanced knowledge of Outlook, Word, Excel and PowerPoint
* Experience of supporting Executives within Financial Services
* Strong communication skills (both vocal and written) with tact and diplomacy and ability to converse with senior management
* Calm and flexible nature in terms of dealing with urgent requests and situations
* A broad experience of dealing with a wide range of different personalities and workloads
* Strong organizational skills, attention to detail and problem solving skills
* Good time management
* Collaborative approach with colleagues
* Hardworking, enthusiastic and professional work ethic.
* Pro-active style and ability to prioritise, to pre-empt and multi task, with ability to work independently and as a team player
* Mature, calm, diplomatic and professional approach at all times
* Advance knowledge of Outlook, Word and Excel
* Ability to quickly learn internal IT systems.
Nice to have
* Concur and CRM experience is an advantage
What is in it for you?
We thrive on the challenge to be our best - progressive thinking to keep growing and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.
* A comprehensive Total Rewards Program including bonuses, flexible benefits and competitive compensation
* Leaders who support your development through coaching and managing opportunities
* Opportunities to work with the best in the field
* Ability to make a difference and lasting impact
* Work in a dynamic, collaborative, progressive, and high-performing team
* A world-class training program in financial services
Job Skills
Adaptability, Calendar Management, Confidentiality, Data Gathering Analysis, Interpersonal Relationships, Office Administration, Presentation Software, Time Management, Word Proccessing
Additional Job Details
Address:
100 BISHOPSGATE:LONDON
City:
London
Country:
United Kingdom
Work hours/week:
35
Employment Type:
Full time
Platform:
CAPITAL MARKETS
Job Type:
Contract (Fixed Term)
Pay Type:
Salaried
Posted Date:
2024-11-13
Application Deadline:
2024-11-27
Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above
Inclusion and Equal Opportunity Employment
At RBC, we embrace diversity and inclusion for innovation and growth. We are committed to building inclusive teams and an equitable workplace for our employees to bring their true selves to work. We are taking actions to tackle issues of inequity and systemic bias to support our diverse talent, clients and communities.
We also strive to provide an accessible candidate experience for our prospective employees with different abilities. Please let us know if you need any accommodations during the recruitment process.
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