A busy Office Assistant position overseeing the clerical and organisational support tasks that ensure operations within the organisation run smoothly. Initially a one year Temporary role with the opportunity to become Permanent.
Duties will include:
* Reception - Answering calls, greeting guests & sending out daily post.
* Filing, Scanning, printing, laminating & binding for various departments.
* Typing up all minor & major test certificates.
* Typing up, formatting & proof reading quotations and letters.
* Ordering and maintaining stationery & canteen supplies for two offices and all sites.
* Managing general office maintenance - Cleaning contracts, decorators, Air Conditioning units, Fire Alarms etc
* Preparing site Inspection logs, signing in and out forms & Permit folders for site.
* Sending out starter packs, welcoming new staff & updating employee start date spreadsheet.
* Filing & adding all staff holiday forms to spreadsheet and Calendar.
Hospitality duties:
* Manage corporate football box - sending invites, organising each home match, ordering food & drink, paying invoices, purchasing extra tickets when required
* Hospitality & event bookings on behalf of Directors
* Liaising with Golf clubs, managing memberships & tracking golf bookings
* Internal & external corporate event bookings when required
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