Job Opportunity: Band 3 Team Administrative Assistant
Location: Arches, County Down
Hours: Monday to Friday, 9 AM - 5 PM (37.5 hours per week)
Salary: £11.67 per hour
Brook Street is seeking a dedicated and organised Band 3 Team Administrative Assistant to join our Intensive Adolescent Support Team at the Arches in County Down. This role is essential in providing comprehensive administrative support to senior managers ensuring the efficient operation of our services.
Key Responsibilities:
Customer Service:
Manage incoming telephone inquiries with professionalism and courtesy.
Coordinate information efficiently to support both internal and external stakeholders.
Administration:
Prepare and circulate correspondence, including letters, reports, and meeting minutes.
Manage Outlook calendars for senior staff to facilitate effective scheduling of meetings.
Organise and maintain filing systems for all correspondence and documentation.
Prepare statistical reports
Communication:
Liaise with various departments (e.g., Finance, IT) and partner agencies to address administrative issues professionally.
Actively participate in team meetings to identify administrative challenges and propose improvements.Qualifications:
Four GCSEs including English Language (Grades A-C)
A minimum of one year's administrative experience.
Proven experience in note taking/minute-taking duties.
Proficiency in OCR/RSA Stage 2 Text Processing Part 1 & 2 or equivalent typi...