1. Immediate start
2. Working in a well-established company
About Our Client
A large corperate company based in Uxbridge.
Job Description
3. Calendar Management: Scheduling and organising meetings, appointments, and events, ensuring efficient use of the executive's time across multiple time zones.
4. Communication: Managing and prioritising emails, phone calls, and other forms of communication on behalf of the executive as requested/required, maintaining effective and timely communication.
5. Travel Arrangements: Coordinating and arranging travel plans, accommodations, and itineraries for business trips, conferences, or meetings.
6. Emergency Preparedness: Developing contingency plans and providing the executive with necessary information in case of travel disruptions, emergencies, or changes to the itinerary.
7. Record-Keeping: Maintaining accurate and organised records of all travel-related information, including itineraries, approvals, expenses, and contact details for relevant stakeholders.
8. Administrative Support: Performing general administrative tasks such as document preparation, filing, data entry, and record-keeping to ensure smooth operations.
9. Gatekeeping: Acting as a gatekeeper by screening and managing access to the executives, filtering and prioritising communications, and handling routine matters independently.
10. Project Coordination: Assisting in the planning, execution, and coordination of various projects, initiatives, or tasks as assigned by the executives.
The Successful Applicant
11. Previous experience in a similar role
12. The ability to work across multiple time-zones to co-ordinate a number of key stakeholders and activities.
13. High level of accuracy and attention to detail
14. Strong organisational skills
15. A team collaborator
16. Excellent communication skills
17. Flexibility
18. Minute taking experience
19. Proficient in MS Office applications (including Powerpoint and Excel)
20. Strives for continuous improvement
21. Proficient use of required programs and systems
22. Bachelors degree (or equivalent expereince)
23. Experience of working across/supporting multiple timezones
24. Ability to travel (ad hoc as required)
What's on Offer
25. Good rate of pay
26. Starting asap