About the role
We are looking for an administration assistant to join our large facilities You will be involved in answering the sites switchboard, maintaining the visitor system, raising purchase requests and general admin duties. This is an exciting role for someone who wants to liaise with our stakeholders at all levels. The role is also suitable for someone looking to develop their skills as it will also involve an element of audit support.
What you will do
1. Scheduling and upkeep of Environmental Health and Safety training packages and liaise with Learning and development for other training requirements
2. Support Facilities & Environmental Health and Safety depts for documentation and reporting requirements
3. Support Environmental Health and Safety certification audits
4. Record an update action, create minutes at various meetings
5. Administrative support for VIP visits (assist with transport and accommodation requirements, ad-hoc support when onsite)
6. Administrative support for Executive Office
What you will need
7. Prior office management experience preferred
8. Computer literate with proficiency with Microsoft Office programs
9. Qualifications in secretarial studies will be an advantage
10. Strong prioritisation and organisational skills
11. Excellent presentation skills and attention to detail
12. Ability to work without supervision and manage time appropriately to meet deadlines
13. Excellent oral and written communication skills
14. Tact, discretion and respect for confidentiality
15. A pleasant, confident telephone manner
Why work for us?
16. Salary based on skills and experience
17. Funded training and development at all levels (up to masters level)
18. Annual bonus scheme
19. Medical cover options available
20. Competitive ‘Smart’ pension contribution
21. Life assurance of 4x salary
22. Free Employee assistance programme
23. On site fitness centre Sports and social clubs
24. Retail, sports and entertainment reductions
25. On site restaurant and outdoor gardens
26. Free on site parking
27. Career development opportunities