Job summary
InnovateHealthcare Services is seeking to recruit an enthusiastic, proactive, andmotivated Project Support Officer to join our Project Support Office within thewider Business Support Team.
Predominatelybased at our Warwick site, with homeworking opportunities available, thesuccessful candidate must be able to work in a fast-paced environment andprovide excellent administrative project support.
You need to be a dynamic, self-motivated individual, whois analytical, with excellent communication skills. You should be proactive andorganised, with the ability to meet tight deadlines. This role may suit someonewho aspires to become a project manager in the future.
Main duties of the job
Innovate Project Support Office provides comprehensive, high level administrative and support services to Innovate programmes and projects, for multiple hospital Trusts, Primary Care and the Digital Hub.
About us
As a growing company, Innovate has a range of benefits andopportunities to enable individuals to grow and experience a range of newchallenges. Innovate has a commitment to develop staff and provide asupportive work life balance. Innovate is a staff led company, with amission to provide the best technology solutions and support to our Trusts.
At Innovate, we recognise the benefits of transferable skills anda desire to learn. We encourage anyone who is interested in this role to get intouch, even if you do not meet all stated criteria.
Innovate is able to offer NHS Terms and Conditions for staff currently employed within the NHS or within the last 12 months
Please note, we may close this vacancy earlier than the stated closing date if we receive a high number of applications.
Job description
Job responsibilities
Assisting the Programme and ProjectManagers with the implementation of project management methodology andstandards.
Co-ordinating and supporting theDigital Project and Programme Boards.
Producing and maintaining project governancematerials.
Maintaining and coordinating keyproject artefacts such as Action logs, Risk and Issue Logs, project chartersand core documentation.
Supporting project Go-lives,engagement events and communication activities.
Ensuring appropriate standards are metfor documentation and control using appropriate project management methodology,such as PRINCE2.
Offering planning and supportcapacity.
Supporting thecompletion of project documentation.
Providing personnel and expertise toprojects where appropriate.
Providing a centralised facility forthe dissemination of project information.
Meeting co-ordinationsupport.
Mailbox management.
General administrative duties.
Person Specification
Qualifications
Essential
1. Educated to degree level or equivalent experience in supporting projects.
Experience
Essential
2. Experience of working in the healthcare industry.
3. Communications and engagement experience (internal and external).
4. Experience of project management and project planning.
What we are looking for in our people
Essential
5. Self-motivated, reliable and punctual.
6. Ability to work on own initiative with a solution-focused workstyle.
7. Effective time management and able to prioritise a changeable workload.
8. Ability to work at pace and under pressure.
9. The ability to work flexibly and as a good team player.
10. Excellent organisational ability including time and systems management skills.
11. Excellent written and spoken communication skills.
12. Good IT skills including experience of Office, Excel, Outlook, Access, the Internet and social media.
13. Training or qualification in one or more project management or project planning systems ( Prince2, MS Project, or similar).
14. Ability to travel independently to a variety of locations across Coventry and Warwickshire, as and when required.