Job Description
Job Introduction
Overall responsibility for the effective management, controlling and distribution of all Information and documentation to meet the HS2 and SCS Document Management requirements for the respective delivery unit. The Document Control Lead reports to the SCS Document Control Manager functionally and the Assurance & Compliance Lead in Delivery Unit Euston.
Flexible working: We welcome you to ask about the flexibility you need. This might be part-time, remote working, or compressed hours for example. Anyone who applies for a role can ask about flexibility at interview. In return, we will explore what is possible for the role.
Main Responsibilities
* Responsible for leading the Area Euston Document Control team, including briefing, training and guidance of the delivery unit team and subcontractors on the SCS Document management system and standards.
* Accountable for the management of in time document submissions in accordance with the HS2 Information Delivery Plan (IDP) within the HS2 eB system.
* Ensuring that all the information and documents are compliant with the requirements and set Plans, including liaison with the originators for discrepancies and amendments.
* Recording of receipt of the key documents and Information at key stages against the Deliverables Schedule as directed
* Accountable for reviewing of the current and superseded information archives on a regular basis and ensuring that all are in accordance with the HS2 and SCS archiving processes.
* Responsible for liaison with the Requirements Manager, Reporting Manager and Change Management for received information and document changes within the delivery unit.
* Maintaining of the web-based document control software AssetWise (ALIM), eB, EMT, Zutec, CEMAR, or similar, including regular checks that all documents and information are correctly logged and correct issues apparent as directed.
* Ensuring collaborative working, the right behaviours and culture within the team and with HS2, subcontractors and any other third parties
* Liaising with the Document Control Manager to employ competent Document Control staff, as well as to ensure EDI within the Document Control team and to maintain required resources within the team.
The Ideal Candidate
* HNC or equivalent
* Prior experience in civil engineering projects of similar nature in a Document Control function.
* Prior experience of managing a Document Control is essential
* Knowledge of the requirements and management systems procedures in accordance with ISO 9001: 2008 or ISO 9001:2015