Our client has a permanent vacancy for an Administrator with Receptionist duties to join their team. The working hours of the role will be Monday to Friday 9am to 5.15pm.
The role:
The main purpose of the job is to provide reception duties and administrative support. First impressions count so it is vital that a warm, welcoming atmosphere is created for clients whilst also ensuring that a professional, efficient service is provided at all times.
The administrative support element of the role is to assist the teams, so a positive mindset, a proactive approach and the ability to use your initiative are key to the ensuring the office runs smoothly.
Key duties and responsibilities:
1. To answer incoming calls promptly and transfer to the relevant individual
2. Welcome clients to the office and attend to their needs
3. Organise and prepare meeting rooms
4. Attending to incoming/outgoing post
5. Archiving files and deeds, arranging their retrieval and return to store from the off-site storage company
6. Updating database with relevant file information
7. Banking duties including taking paying in books to the bank
8. Process credit/debit card payments
9. Typing daily returns for the accounts department
10. To regularly check and order stationery as required
11. Photocopying, printing and scanning
12. Making maintenance calls when phones/photocopiers break down
13. Assisting with prepara...