Business Administrator: Edinburgh (4-days per week)
Role overview
Summers-Inman is an award winning, leading independent, multi-disciplinary construction and property consultancy. We have 8 offices throughout the UK, the business employs 130+ staff and has operated for over 100 years within the industry.
About the role
Due to planned retirement, we are currently seeking a Business Administrator in our Edinburgh office. The Business Administrator is responsible for overseeing and managing the day-to-day operations of the office to ensure efficiency and effectiveness. This role also involves handling administrative tasks, managing, and processing financial transactions, and maintaining accurate financial records.
The ideal candidate will have strong organizational skills, a background in accounting, attention to detail, and the ability to work efficiently in a team-oriented environment.
The key experience requirements are as follows:
* Administrative support: provide administrative support to the management team. Maintain office supplies, stationery, equipment, consumables, and facilities to ensure a well-functioning work environment. Coordinate company events, meetings, and conferences. Manage office petty cash. Monitor and action incoming mail to office email account. Data entry and management on document management system (Deltek PIM) (training will be provided).
* Accounts receivable: generate, issue and process monthly client invoices based on commission forecasts and contracts, ensuring accuracy and compliance with company systems (Deltek PIM), policies and procedures. Monitor accounts receivable balances and debtors and follow up on overdue accounts. Apply client remittance and manage account reconciliations. Manage any client specific invoicing systems (Oracle and Servitor) (training will be provided).
* Accounts payable: process supplier invoices, ensuring accuracy and compliance with company policies. Reconcile supplier statements and resolve discrepancies in a timely manner.
* Attend fortnightly invoicing review meetings and manage actions. Provide up-to-date and accurate debtors and held invoicing reports in advance of meetings.
* Human resources support: assist with onboarding and induction of new employees.
* Client relations: Manage relationships with clients, suppliers, and service providers to ensure quality service delivery. Address company inquiries and resolve issues in a timely and professional manner. Manage client feedback procedures.
This role provides a challenging and rewarding opportunity to develop within a dynamic team supported by a medium-sized multi professional consultancy. Full training will be provided during a transition period with the outgoing Business Administrator.
About you
Ideally you will have:
* BSc/BSc (Hons) Business Administration, Management, Finance, or a related field.
* Minimum of 3-5 years of experience in business administration, or a similar role.
* Strong organizational and time-management skills.
* Effective communication and interpersonal abilities.
* Proficiency in MS Office Suite (Word, Excel, PowerPoint) and business management and accounting software
* Ability to work independently and as part of a team.
* Excellent attention to detail and accuracy.
* Integrity and confidentiality in handling sensitive financial information.
* Ability to manage multiple tasks and meet deadlines.
* Adaptability and willingness to learn new systems and processes.
Remuneration / benefits
We value and promote a positive work-life balance and encourage every member of our team to get involved with community and company events. Providing a balanced, enjoyable career is important to us, and we work hard to make sure everyone feels a valued part of our organisation. You will receive a competitive market salary that will match your skills and experience, as well as the following benefits:
* Company contributory pension scheme
* 25 days’ annual leave + 8 Public Holidays
* Employee Assistance Programme
* Hybrid and flexible working arrangements (60% in the office pro-rata)
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