Job Description
Robert Kime Limited is looking for an Assistant (Maternity leave cover) to the Owner and Managing Director on a fixed-term 12-month contract. The candidate will provide high-level admin support to the MD by managing schedules, coordinating meetings and tracking project progression to ensure smooth day-to-day operations. This role requires a proactive individual with excellent organisational and communication skills who is confident in a fast-paced environment with quickly changing priorities. This is a full-time role position with working hours 9:00 am – 5:00 pm, Monday to Friday in our Marlborough Head Office, with flexibility to travel to London where required. However, candidates based in London will be considered based on experience and flexibility to travel to Wiltshire where required.
Robert Kime Limited is a unique and curated brand for both the interior design trade and the discerning retail customer. We have a showroom in Ebury Street, London and Head Office in Marlborough, Wiltshire, and work with a selection of showroom partners in the US.
The company stemmed from our founder, Robert, and his enthusiasm for antique dealing and collecting and his fascination with history and art. The idea is that the juxtaposition of elements makes original and interesting rooms. Today, the company continues to embody Robert’s broad and unique sensibility, emphasising the experiential. In 2016, Orlando Atty was appointed Managing Director and since then has focused on global business growth, whilst furthering the brand’s design sensibility.
General Responsibilities:
· Proactive management of the MD’s calendar by scheduling appointments, meetings, and travel arrangements.
· Organising and preparing materials for meetings, including agendas and reports where required. Taking detail minutes during a selection of meetings and follow up on action items.
· Inbox management, reviewing emails and correspondence.
· Handle routine office tasks such as filing, document management and expense reporting. Maintaining accurate records.
· Organise business trips, including flights, accommodation, transportation, documentation and itineraries. This will include other members of staff when travelling with the MD.
· Conduct research as needed for projects and meetings. Assist in preparing this as required.
· Assisting from time to time with the operations of multiple sites across the business.
· Assist in coordinating and tracking the progress of key projects. Ensure deadlines are met and provide regular updates to the MD.
· Running personal errands and liaising with family where required regarding household admin and management of the household.
Skills Required:
· Experience as an executive assistant or similar role, preferably supporting senior management.
· Strong organisational and time-management skills with the ability to prioritise tasks and multitask.
· Excellent written and verbal communication skills.
· Proficiency in Microsoft Office Suite and Mac Office programmes.
· Strong problem-solving skills and attention to detail.
· Ability to handle sensitive information with confidentiality and discretion.
· Ability to be proactive and self-motivated with a high level of initiative.
· Flexibility and willingness to work and be contacted out of hours from time to time.
· A full UK driving license (not essential, but the candidate will be expected to travel between London and Marlborough from time to time)
This role may require occasional overtime and flexibility to accommodate the MD’s schedule and occasional travel for meetings or events.
If you are interested in this position, please send both C.V. and Cover Letter to Heather Pyzer-Knapp at heather@robertkime.com