About Our Client
A large corporate company based in Uxbridge.
Job Description
1. Calendar Management: Scheduling and organising meetings, appointments, and events, ensuring efficient use of the executive's time across multiple time zones.
2. Communication: Managing and prioritising emails, phone calls, and other forms of communication on behalf of the executive as requested/required, maintaining effective and timely communication.
3. Travel Arrangements: Coordinating and arranging travel plans, accommodations, and itineraries for business trips, conferences, or meetings.
4. Emergency Preparedness: Developing contingency plans and providing the executive with necessary information in case of travel disruptions, emergencies, or changes to the itinerary.
5. Record-Keeping: Maintaining accurate and organised records of all travel-related information, including itineraries, approvals, expenses, and contact details for relevant stakeholders.
6. Administrative Support: Performing general administrative tasks such as document preparation, filing, data entry, and record-keeping to ensure smooth operations.
7. Gatekeeping: Acting as a gatekeeper by screening and managing access to the executives, filtering and prioritising communications, and handling routine matters independently.
8. Project Coordination: Assisting in the planning, execution, and coordination of various projects, initiatives, or tasks as assigned by the executives.
The Successful Applicant
1. Previous experience in a similar role
2. The ability to work across multiple time zones to coordinate a number of key stakeholders and activities.
3. High level of accuracy and attention to detail
4. Strong organisational skills
5. A team collaborator
6. Excellent communication skills
7. Flexibility
8. Minute taking experience
9. Proficient in MS Office applications (including PowerPoint and Excel)
10. Strives for continuous improvement
11. Proficient use of required programs and systems
12. Bachelor's degree (or equivalent experience)
13. Experience of working across/supporting multiple time zones
14. Ability to travel (ad hoc as required)
What's on Offer
1. Good rate of pay
2. Starting ASAP
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