Job Description
Overview:
We are seeking an accomplished Executive-Level Administrator/Office Manager on behalf of a global market leading Chemical Distributor. The client are in need of an individual with over 5 years of diverse experience, capable of handling broad responsibilities with a proven track record of commitment and initiative that delivers results. The ideal candidate is a motivated self-starter with excellent interpersonal and organizational skills, adept at multitasking in a fast-paced environment while ensuring attention to detail and accuracy. This position is the communication hub for the organization.
Executive Leadership Support & Office Management:
* Ensure smooth communication and operations by acting as the key point of contact between executives and internal/external clients. Manage all office operations across multiple locations, ensuring services run efficiently.
IT & Office Equipment Management:
* Collaborate with the IT companies to ensure all office equipment functions correctly and employee issues are resolved promptly. Maintain a detailed inventory of office computer equipment and manage company phone systems and cell phone plans, troubleshooting issues as needed.
Onboarding & Personnel Support:
* Play a key role in onboarding new employees, offering administrative guidance and support to ensure a smooth transition into the company. Assist personnel globally with administrative and logistical support, ensuring smooth daily operations.
Vendor & Supply Management:
* Work directly with vendors to manage office supplies, including coffee and drinks, etc. Coordinate with external vendors for promotional events including conference exhibitions. Create and develop printed promotional literature such as brochures and Product Line cards. Foster strong relationships to ensure smooth, timely delivery of services and supplies.
Calendar & Travel Management:
* Handle complex calendar management, travel arrangements, and meeting coordination for global executives, successfully managing schedules across multiple time zones. Ensure the seamless planning and execution of events both locally and internationally. Coordinate scheduling of international meetings and trade shows.
Social Media & Digital Marketing:
* Manage social media platforms for Europe, driving brand visibility and engagement through targeted campaigns. Collaborate with marketing companies to align strategies and maintain consistent messaging across channels, including LinkedIn, email, and the company website. Develop product videos and other promotional content for LinkedIn and newsletter campaigns.