Role Overview
The Facilities Manager plays a pivotal role in ensuring the smooth operation and maintenance of facilities within AVK. You will provide support, a critical role in ensuring that facilities are well-maintained, efficient, and conducive to our business objectives, while also supporting the safety, comfort, and productivity of staff.
Key Objectives
* Coordinate and oversee the day-to-day operations of facilities.
* Ensure facilities are well-maintained, clean, and safe for employees and visitors.
* Support to the business compliance and administration team through the buddy system as required.
* Always maintain a high level of confidentiality.
* Improve H&S culture across the organisation.
Key Responsibilities
* Manage the upkeep and maintenance of the office facilities across the organisation.
* Coordinate with vendors and suppliers for facility needs.
* Coordinate office moves, relocations, and furniture/equipment installations as required.
* Liaise with external vendors, contractors, and service providers to procure facilities-related services, such as cleaning, maintenance, security, etc.
* Evaluate vendor performance, negotiate contracts, and ensure compliance with service level agreements.
* Conduct regular supplier audits and health & safety checks.
* Ensure office suppliers have gone through the onboarding process.
* Ensure office supplies are adequately stocked.
* Coordinate with relevant stakeholders to ensure prompt and effective response to emergencies and incidents.
* Assist in budget planning and forecasting for facilities-related expenses, including maintenance, repairs, utilities, etc.
* Maintain accurate records, documentation, and databases related to facilities management activities, including maintenance logs, service contracts, and occupancy data.
* Generate reports, metrics, and analysis to track performance, trends, and key performance indicators (KPIs) related to facilities operations.
* Support the compliance team in day-to-day operations.
* Responsible for maintaining assets across the organisation.
Minimum Requirements
* Positive feedback from both supplier and the business on response time / communication skills / information provided.
* Demonstrable experience in supplier contract performance and measurement.
* Team player with an enthusiastic attitude and pro-active approach.
Benefits
* Private Healthcare Plan
* Pension Plans
* Life Assurance
* Annual Performance Bonus
* 25 days annual leave + Bank Holidays
* Birthday Off
* Great team and culture
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