Bradford Teaching Hospitals NHS Foundation Trust
Closing Date: 25.11.24 (this may change dependent on response)
Shortlisting to take place after closing date: commencing 26.11.24
Interview expected to take place in the week following shortlisting: commencing 09.12.24
An opportunity has arisen for an experienced Medical Secretary to join our team. This is both a demanding and rewarding role, and it is essential that the successful applicant is able to work effectively as part of the team supporting and assisting colleagues while prioritising and managing a complex and diverse workload.
The post holder will be responsible for the effective provision of a comprehensive secretarial/administrative service.
The successful applicant will act as the focal point of contact and be responsible for the dissemination of information, messages, and enquiries for the Medical Team, liaising with multi-disciplinary team members, other health professionals/staff within the Trust and externally.
Applicants must have excellent interpersonal, organisational, and time management skills, and be able to work under pressure and to strict deadlines/targets. Ability to communicate in English both verbally and in writing at a high level is also essential.
An appropriate speed and accuracy of typing is required for this role, and this will be assessed at interview or equivalent Medical Secretarial Experience.
Main duties of the job
The main duties of the role are audio typing of clinical letters, reports, and other correspondence as required by the medical team. Management of waiting lists, processing of referrals for triage and results, and ensuring appropriate action is taken.
Job responsibilities
* Manage and prioritise own workload using own initiative and ensuring deadlines are met.
* Responsible for the training and direct line management of secretaries at a lower grade, trainees, or temporary secretaries.
* Provides a secretarial service (often of a highly sensitive nature) including filing, audio typing, (word processing), use of e-mail, scanning, photocopying, dealing with mail, and ordering stationery supplies.
* Open and prioritise post and deal with routine matters on behalf of the Consultant where appropriate.
* Point of contact for telephone enquiries from staff, patients, relatives, and external organisations.
* Responsible for chasing all investigation/test results and bringing abnormal/urgent results to the attention of the Consultant.
* Responsible for follow-up appointments and referrals being arranged and appropriate action being taken to ensure continuity of patient care within designated time limits.
Person Specification
Experience
* Experience to prioritise and manage a diverse workload.
* 12 months up-to-date secretarial experience.
* Minimum of 1 year's previous Medical Secretarial Experience.
Skills
* Literacy and Numeracy.
* Ability to communicate in English both verbally and in writing at a high level.
* Use of electronic systems, diaries, patient records, training.
* Shorthand.
Knowledge
* Knowledge of Patient Administration System (or equivalent system).
* Medical Terminology.
* Microsoft Office packages, including Excel and PowerPoint, internet, e-mail, etc.
Qualifications
* Educated to GCSE standard (or equivalent).
* Medical Secretary Diploma.
* Advanced secretarial qualifications.
* ECDL/CLAIT.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975, and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
Bradford Teaching Hospitals NHS Foundation Trust
£24,071 to £25,674 a year, pro rata
#J-18808-Ljbffr