ASSISTANT FACILITIES MANAGER
Milton Keynes
Salary £30k - £35k + Car allowance
We have a very exciting opportunity for an Assistant Facilities Manager working for a Dynamic FM company assisting the Senior Team. This is a fantastic opportunity to develop the successful candidates' FM skills and experience.
ABOUT THE ROLE
A position within the Property and Asset Management team, to assist in the management of a diverse commercial property portfolio. You will report to the Senior Facilities Managers and the Directors.
THE ROLE
· Assist in the management of all portfolio matters.
· Manage Health and Safety database to maintain compliance across the portfolio.
· Contractor management and supplier procurement in line with Safe Contractor compliance.
· Manage Vacant Property Inspections across the portfolio in line with insurance requirements.
· Undertake regular site inspections and produce reports via our Inspection App.
· Work closely with tenants to create and maintain strong working relationships.
· Ensure compliance with legislation including Health and Safety and other regulations.
· Support the FM and Surveying teams with the invoice approval process.
· Monitor and audit the delivery of services across the service charge estates and assist with the full recovery of all relevant service charges.
· Assist in the management of rental and other income including tenant arrears.
· Liaising with our property accounts team to ensure compliance with our rent collection KPI’s.
· Liaising with tenants regarding applications for consent to assign, sublet and alter.
· Ensuring tenants’ compliance with lease obligations in relation to use and maintenance within the properties we manage.
· Preparation and administration of service charge budgets and expenditure.
· Overseeing the provision of common services to properties and tenants.
· Working with landlords and tenants on all other matters relating to the clients’ property portfolio.
· Liaising with client's agents, solicitors and other consultants across the portfolio.
· Managing access arrangement as and when requested by the client.
· Insurance administration.
· Other ad hoc duties as required.
PORTFOLIO DETAILS
The role will be focused on a variety of property types, involving industrial, offices and neighbourhood retail. You will be working for a number of different clients and be expected to provide a best-in-class facilities management service