Trainee Documemt Controller role
As a trainee Document Controller your duties and responsibilities will be:
* Working as part of a team and be able to communicate clearly* Able to track project documentation chase project teams for any outstanding* Handling intake, verification, creating new document numbers and storing documents* Check for accuracy and edit files, like contracts* Review and update technical documents (e.g. manuals and workflows)* Copy, scan and store documents and distribute project-related copies to internal teams* Maintain confidentiality around sensitive information and terms of agreement and ensure the secure deposal of sensitive documents* Assisting employees with accessing documents through our document management systems (Sharepoint and Business Collaborator)* File documents, mainly digital records* Distribute project related documents to internal and external teams * Make the teams aware of new versions, when they need to take action on documents and other key documentation submission deadlines* Make suggestions to the current process, contributing to the efficiency of the teams and help with the folder structure* Act as point of contact for document related matters
Skills and Knowledge Requirements:* Experience in document management, archive management, or record management* Effective communication skills and commercial awareness* Fully competent at using IT systems and Office software* Knowledge of Electronic Document Manag...