Part time secretary administrator

We are currently seeking a proactive Secretary/Administrator to join our client’s firm. This role involves a variety of administrative tasks, the coordination of office procedures, and the management of specific projects. The ideal candidate will possess strong written and verbal communication skills, be IT proficient, and demonstrate the ability to multitask effectively in a dynamic environment.Key Responsibilities:
* Manage the internal management system and oversee billing processes (training provided).
* Respond promptly to telephone and email inquiries.
* Schedule appointments and manage diaries for all Partners.
* Set up Zoom/Teams calls and coordinate meetings, including creating agendas and taking minutes.
* Liaise with clients, suppliers, and external contacts as needed.
* Collaborate closely with the Anti-Money Laundering officer and gain an understanding of AML procedures (training provided).
* Perform photocopying, printing, and scanning of various documents.
* Organise and maintain filing systems, including archiving files.
* Handle incoming and outgoing post using a franking machine.
* Assist in arranging both in-house and external events, attending when necessary.
* Provide support to the team and office manager.
* Efficiently transcribe dictations, including both audio and copy typing (previous experience is desirable but not essential)