We are currently recruiting for a Finance Officer to work for Dorset Police at the headquarters in Middlemoor Exeter.
This role will be working Monday to Friday 9am to 5pm, 37 hours a week.
PLEASE NOTE: DUE TO POLICE VETTING CRITERIA YOU MUST HAVE RESIDED WITHIN THE UK CONTINUOUSLY FOR AT LEAST 3 YEARS AT TIME OF APPLICATION.
JOB PURPOSE
Perform central purchasing and exchequer activities for the Alliance with specific responsibility for sourcing (within contracts and non-contract provision) goods and services including ICT, travel & accommodation provision, the administration and accurate processing and recording of payments, receipts and other financial transactions. Dealing with the security of seized monies and providing financial support to major operations as required.
MAIN RESPONSIBILITIES
1. Source purchasing requests within corporately set service standards including short notice urgent requests.
2. Liaise with suppliers and customers in respect of stationery, printing, and other consumables, administering stocks and orders as necessary.
3. Check and process all invoices received on to the financial system within specified timescales, including claims from the public (e.g. Interpreters Fees, Pedlars Certificates and Lost Property returns).
4. Agree, and if necessary, challenge purchase requests with customers. Advise on use of, and use appropriate contracts and suppliers to meet the customers agreed needs in the most cost-effective manner.
5. Administer receipt of goods inwards, including storage and distribution as necessary.
6. Ensure all relevant items are added to the Force inventory in accordance with Force financial regulations.
7. Add new suppliers to the procurement systems as necessary.
8. Raise sales invoices. Monitor and maintain a record of all outstanding monies owed. Produce a current working debtor report and send reminders to customers with overdue balances and, where necessary, follow up in accordance with policy. Deal with any debtor queries. Arrange for write-offs where all collection avenues have been exhausted. Complete a monthly financial health indicator report.
9. Undertake cash collections from localised facilities at Force Police Stations as necessary, and subsequent banking of monies thereafter. In some instances, this will involve liaison with external cash collection service.
10. Receipt and record all income received, including cash, cheques and electronic fund transfers. Maintain records of transactions to assist with the Force bank account reconciliation. Respond to queries regarding income and related activities. Liaise with the Force banking provider as and when necessary.
11. Manage the Imprest account and reconcile the cash float, bank statement and claims, arranging transfers to top up the account and ordering cash delivery as and when necessary.
12. Process urgent payments, international payments, treasury management investment payments, internal account transfers, using the Force internet banking system. Provide a back-up to the treasury management team in updating the daily bank statement spreadsheet prior to investment movement.
13. Respond to Freedom of Information requests regarding Exchequer area of business.
14. Assist with audits carried out by Audit Commission and Internal Force Audit.
15. Monitor and maintain records for any purchases made on individual issued credit cards and reconcile with monthly statements. Input transactions onto Agresso in order to record spend against the appropriate cost centre.
Essential Criteria
1. Excellent interpersonal and communication skills, and a commitment to customer service.
2. Demonstrable good administrative skills together with evidence of a previous record of high standards of accuracy in a financial environment.
3. Ability to organise own time and to plan and carry out activities in an orderly and structured way; ensure deadlines are met. Must be able to evidence an ability to prioritise and organise own/team workloads.
4. Ability to deal with incoming correspondence, incoming payments by cheque, bank transfer, card or cash and to analyse information. Maintain accurate daily records.
5. Confident to interact verbally, by email or by letter with members of the Force, external customers, banks, G4S and local government. This can include the need to challenge requests as necessary.
6. Able to evidence good computer skills, and experience in using software packages including spreadsheets and word processing.
7. Ability to deal with any scrutiny arising from contact with external customers, banks, external cash collection companies and local government.
8. Evidence of previous position/s of trust and responsibility, specifically in relation to purchasing or finance generally.
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.
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